The 2004 Conference of the

Was Co-Hosted by the
Florida State Board on Geographic Names
Mr. James R. Anderson, Chairman

at the Radisson Riverwalk Hotel Jacksonville, Florida October 19--October 23, 2004

CONFERENCE PROGRAM

Note:  As you scroll through the program please note that some text is underlined meaning that it is linked to PowerPoint presentations or pdf files for downloading. If you are using a dial-up connection the download will take several minutes.

Tuesday, October 19

1:00 — 5:00 PM       Registration (Lobby Pit)

6:00 — 7:00 PM       Welcome Reception (Anchor Room)

7:00 PM                 Dinner on your own

Wednesday, October 20

7:30 AM                 Registration (St. Johns Foyer)

8:30 AM                 Conference Opening (Compass)
                         Jim Anderson, COGNA 2004 Conference Chair

                                COGNA Executive Committee Welcome
                         T Wayne Furr, COGNA Executive Secretary

9:00 AM                 Opening Address
                                “The Discovery and Naming of Offshore East Coast and Gulf Coast Undersea Features”
                          Albert Theberge Advisoiy Committee for Undersea Features of the U.S. Board on
                          Geographic Names

10:00 AM                Break

10:20 AM                Toponymic Session (Compass)

                                  GNIS Footprints in an Internet GIS Gathering GNIS Footprints for Polygon Areas
                           Georgianna Strode Florida State University

                           Name Claims: Florida Gazetteer Initiative
                           Stephanie Haas: University of Florida & David Stage Stage & Associates,
                           Eastern Cadastral Coordinator

                                  Integating Local Data Sets into the National Map
                           Claire DeVaughan USGS, Texas Mapping Partnership Office
                          
Noon Lunch on your own

1:00 — 5:00 PM         Domestic Names Committee of the United States Board on Geographic Names
                                 (Compass)

7:00 — 9:00 PM         COGNA Business Meeting (Compass)

Thursday, October 21

7:30 AM Registration (St. Johns Foyer)

8:30 — 12:00 AM        State/Federal Roundtable (Compass)

Noon Lunch on your own

1:00 — 2:30 PM           Toponymic Session (Compass)

                                    Relationship of GNIS to The National Map
                             Roger Payne U.S. Geological Survey

                             Status of Names in The National Map
                             Dwight Hughes U.S. Geological Survey

2:30 PM Break
 
2:50 — 5:00 PM            GNIS Maintenance Workshop (Compass)

Friday, October 22

7:30 AM Registration (St. Johns Foyer)

8:30 — 10:00 AM          Toponymic Session (Compass)

                                      Ephemeral Huguenot Names: Jean Ribault’s Failed Expedition to Florida in the 16th
                                      Century
                              André Lapierre University of Ottawa

                                      The End of the Book
                               Ren Vasiliev State University of New York at Geneseo

                                       Cookie Cutters Don’t Lie: Using a Geographic Information System to Detect   
                                       Positional Errors in the GNIS
                               Cynthia Gardiner Oregon Geographic Names Board

10:00 AM Break

10:20— Noon               Toponymic Session (Compass)

                                        GNIS Phase II Project
                                Linda Watson University of Alabama

                                        Recent Research in North American Toponymy
                                Tom Gasque University of North Dakota

                                        Names vs. Features: Some Practical Problems in Place Name Study
                                Grant Smith Washington State Board on Geographic Names

Noon Lunch on your own

1:00 — 2:30 PM                State/Federal Roundtable (continued) (Compass)

2:30 PM Break

2:50 — 4:30 PM                 U.S. Board on Geographic Names Workshop (Compass) Jennifer Runyon and
                                  Board Staff
                                           How does a name proposal come before the BGN for a vote? What are the
                                           various ways in which a new name, name change, or application change can be   
                                           submitted, and what does the BGN staff do once it receives a proposal? How and
                                           when are State Names Authorities contacted, and what does the BGN expect
                                           from the SNA? In turn, what should the SNA expect from the BGN? For answers to
                                           all these questions and more, come meet the BGN staff and share your thoughts
                                           and insights regarding the BGN name review process.

6:00 PM BANQUET (Topsider 5th Floot)
                                           Banquet address: Native Americans, the Seminole Wars and the
                                           Naming of Florida Places
                                  Dr. Joe Knetsch Florida Department of Environmental Protection

Saturday, October 23

8:30 AM — 5:00 PM           Field Trip: St. Augustine (Convention Entrance)
                                  Tour bus will depart from Convention Center Entrance at 8:30 AM. Upon arrival in
                                           St. Augustine you will board the Old Town Trolley for a narrated tour of St.
                                           Augustine. Upon returning to the trolley terminal, you will be then have full on/off
                                           privileges for the rest of the day on the continuously operating trolleys. The bus
                                           back to Jacksonville will leave the trolley terminal at 4:00 PM.

Click on the link below for a printable copy of the
Final Conference Report

May 3, 2005

Mr. T. Wayne Furr

Executive Director, COGNA
3400 36^th Avenue NE
Norman, OK 73026-7809

Dear Wayne:

Enclosed is the financial report for the conference. I will close the bank account tomorrow and send you a cashier’s check. With the check I will also send copies of the bank statements and the final registration list. I feel that we did quite well considering that we had no corporate support and the numbers were a little off from some previous conferences.

There were some observations that I would like to make.

1) I was able to get a free business checking account as part of my personal account. This saved some money.

2) I used merchant services through Bank of America for the credit card transactions. This worked quite well and eliminated the need for a credit card machine. There were merchant fees based on our use.

3) We might want to consider a late cancellation policy. Several people cancelled the week of the meeting. I sent a full refund but we may want to consider a partial refund after a certain date.

4) We do not charge additional fees for spouses to attend the reception. This cost us $15.00 per person. While we still had a surplus, if large numbers of spouses were to attend it could have a definite impact on revenue.

5) In setting the registration fee, the local arrangements people need to consider the cost of breaks, room rental if any, Internet and phone connections, AV requirements.

6) Room night guarantees are critical in securing free meeting room space. I was able to work with the hotel to extend our deadline to get the required number of nights.

7) A policy on allowing people to present by teleconference needs to be considered. For example, should the person be required to be registered for the meeting. Even if they register, they will not be staying at the hotel so their will be no room night credit. Personally, I think that this type of presentation should be discouraged unless it is solicited by the conference planners to meet a specified need.

8) The field trip fee needs to be carefully considered. I managed to have a surplus of $128.00 which is cutting it pretty close. We had room for an additional 15 people which would have generated an additional $600 in revenue. In hindsight, I probably would have charged a little more.

It was pleasure working with you on the conference and I think that Jacksonville proved to be a good meeting location.

Sincerely,

Jim Anderson

Director

COGNA 2004 Conference revenues totaled $9988.05. Of this, $9,185 was generated from conference registrations, there was a $165 donation from an individual, and a $638.05 payment from USGS to cover special AV needs for the Geographic Names Board meeting and a special teleconference presentation that was made by the University of Alabama.

Conference expenditures totaled $9,356.04. These were as follows:

Radisson Hotel $6429.52

Registration Refunds 670.00

Merchant Fees (Credit Card Transactions 246.84

Florida State University (Office Depot, Postage) 530.67

Parking in St. Augustine 6.00

Tip to bus driver 40.00

Old Town Trolley 396.00

Carey Charter Bus 950.00

Speaker Hotel Room 87.01

The checking account was closed on May 4, 2005 with a balance of $632.01. A cashier’s check for this amount was forwarded to the COGNA Executive Secretary.

COGNA 2004 Executive Committee

Mr. James R. Anderson, Chairman
Mr. Lewis McArthur/Ms. Cynthia Gardiner, Chairs Elect
Mr. Paul Veisze, Past Chairman
Mr. T. Wayne Furr, COGNA Executive Secretary
Mr. Roger L. Payne, Executive Secretary, US-BGN